For additional information on how to join our troop, please contact our Scoutmaster, Mr. Richard Ast at 540-752-5190 or our Committee Chair, Mr. Sam Crisler at 540-372-3967.
1.1 A boy may join Troop 1717 if he meets any one of the following criteria:
a) Has completed the 5th grade and is at least 10 years old.
b) Is at least 11 years of age.
c) Has been awarded the Arrow of Light and is at least 10 years old.
1.2 Any boy wishing to join Troop 1717 must have a parent/guardian register with Boy Scouts of America (BSA) at the time the boy registers.
2.1 Troop 1717 is chartered by the Hartwood Presbyterian Church; a non-profit organization. We belong to the Aquia District of the National Capital Area Council (NCAC). The Aquia District holds monthly Round Table meetings. All registered leaders are encouraged to attend monthly Round Table meetings.
2.2 The Parent’s Committee is responsible for the functioning of the troop. The Parent’s Committee is composed, at a minimum, of a Committee Chairperson, Advancement Chairperson, Finance Chairperson and any Troop 1717 parent/guardian registered with BSA.
2.3 The Committee Chairperson may only vote in the event of a tie. Non-registered parent/guardians are encouraged to attend committee meetings for informational purposes. Parent/guardians must be BSA registered to be considered voting members of the committee.
2.4 The Scoutmaster is responsible for the scouting program. Assistant Scoutmasters help guide the program of the troop and report directly to the Scoutmaster. Adult leaders are responsible for supervising and guiding the boy leaders of the troop. All adult leaders must be BSA registered adults and BSA Youth Protection Trained. Table 1 shows the key leadership positions in the troop. Section 2.0 shows individual responsibilities for these positions.
|
ADULT TROOP LEADERS |
PARENT’S COMMITTEE |
SCOUT LEADERS |
|
Scoutmaster |
Committee Chairperson |
Senior Patrol Leader |
|
Asst. Scoutmaster (Patrol Advisor) |
Advancement Chairperson |
Asst. Senior Patrol Leader |
|
Assistant Scoutmaster (Program) |
Financial Chairperson |
Patrol Leader(s) |
|
Asst. Scoutmaster (New Scout Program) |
Quartermaster Advisor |
Quartermaster |
|
|
Scribe Advisor (Newsletter) |
Scribe |
|
|
Historian Advisor |
Historian |
|
|
Charter Organization Representative |
Bugler |
|
|
Summer Camp Coordinator |
Guide |
|
|
Merit Badge Counselor Coordinator |
Librarian |
|
|
Board of Review Chairperson |
Order of the Arrow Representative |
|
Unit Commissioner |
||
|
Merit Badge Counselor |
||
Table 1 key Leadership Positions
3.1 Scoutmaster
3.1.1 Ensure the safety of all scouts.
3.1.2 Provide guidance and leadership to the adult leaders and troop at large, as well as, providing quality control for the advancement and merit badge programs within Troop 1717.
3.1.3 Primary advisor to the Senior Patrol Leader (SPL).
3.1.4 Assist the SPL in running monthly Patrol Leaders Council (PLC) and program planning meetings.
3.1.5 Ensure a Scoutmaster/Assistant Scoutmaster attends regularly scheduled committee meetings.
3.1.6 Hold regular program meetings with the Assistant Scoutmasters.
3.2 Assistant Scoutmaster (Patrol Advisor)
3.2.1 Ensure the safety of all scouts.
3.2.2 Primary adult advisor to his/her patrol.
3.2.3 Sign off advancement requirements of scouts in his/her patrol.
3.2.4 Serve as a skill instructor for his/her patrol.
3.2.5 Assist Patrol Leader (PL) and Assistant Patrol Leader (APL) in inspecting equipment prior to field events.
3.2.6 Attend regular program meetings.
3.2.7 Check the food planning for troop events as required. Ensure all scouts have sufficient food and cost remains within troop food budget guidelines.
3.3 Assistant Scoutmaster (program)
3.3.1 Ensure the safety of all scouts.
3.3.2 Assist the Camp Coordinator and Merit Badge Counselor Coordinator in developing camp and merit badge program for the troop at large.
3.3.3 Recommend troop events to the troop for consideration.
3.3.4 Attend regularly scheduled program meetings.
3.3.5 Attend district/council program meetings as appropriate.
3.3.6 Primary advisor to the Assistant Senior Patrol Leader (ASPL).
3.3.7 Oversee execution of designated troop events.
3.4 Assistant Scoutmaster (New Scout Program)
3.4.1 Primary recruiter for new scouts crossing over from Cub Scouts.
3.4.2 Sign off advancement requirements of scouts in his/her patrol.
3.4.3 Act as liaison between troop and local Cub Scout packs.
3.4.4 Establish and execute the troop’s “New Scout” program.
3.4.5 Assist new scouts and their families on the transition to Boy Scouting.
3.4.6 Schedule troop leaders and scouts to attend Blue and Gold banquets as required.
3.4.7 Recruit Den Chiefs from the troop for local Cub Scout packs.
3.4.8 Develop new patrols to foster the overall growth of the troop.
3.4.9 Attend regular program meetings.
3.5 Committee Chairperson
3.5.1 Schedule and run monthly committee meetings.
3.5.2 Ensure all committee responsibilities are met.
3.5.3 Recruit parent volunteers to support scout events.
3.5.4 Ensure the troop has representation at each district roundtable.
3.5.5 Solicit input to and nominate adult leaders for awards as appropriate.
3.5.6 Ensure the Parent’s Committee is represented at all scheduled program meetings.
3.5.7 The Committee Chairperson and Financial Chairperson shall prepare an annual financial plan for the troop, to be reviewed by the Parent’s Committee annually.
3.5.8 The Committee Chairperson shall maintain open communication and good relations with the charter organization.
3.6 Advancement Chairperson
3.6.1 Maintain the troop advancement data base.
3.6.2 Collect completed merit badge “Blue Cards” and order merit badges as appropriate.
3.6.3 Ensure awards are prepared and available for Courts of Honor.
3.6.4 Maintain limited awards inventory.
3.6.5 Maintain records for adult training and awards.
3.6.6 Attend monthly committee meetings.
3.7 Financial Chairperson
3.7.1 Maintain troop bank account and financial records.
3.7.2 Collect and manage all troop monies.
3.7.3 Prepare reports on the financial status of the troop and make financial recommendations during monthly committee meetings.
3.7.4 Maintain individual scout accounts and provide receipts as appropriate.
3.7.5 Disburse funds as approved by the committee.
3.7.6 Attend monthly committee meetings.
3.8 Scribe, Historian, and Quartermaster Advisors
3.8.1 The Scribe Advisor ensures a troop newsletter is published as necessary.
3.8.2 The Historian Advisor ensures the Troop Historian keeps a scrapbook and that troop “relics” are collected.
3.8.3 The Quartermaster Advisor ensures that the Quartermaster maintains accountability and serviceability of all troop equipment.
3.8.4 Attend monthly committee meetings.
3.9 Charter Organization Representative
3.9.1 Ensure a safe meeting place is provided per BSA guidelines.
3.9.2 Approve all adult leadership.
3.9.3 Approve annual re-chartering.
3.9.4 Serve as liaison between the troop and the charter organization.
3.9.5 Coordinate for pastoral support for the troop religious program.
3.10 Summer Camp Coordinator
3.10.1 Collect location and information on camp alternatives for selection by the scouts to include location, facilities, cost, and an assessment of the quality of the scouting program.
3.10.2 Inform parents of camp fee schedules and collection timelines.
3.10.3 Ensure fees are delivered to Financial Chairperson.
3.10.4 Ensure all required scout and adult information and forms are correctly filled out and on hand prior to camp.
3.11 Merit Badge Counselor Coordinator
3.11.1 Recruit and assign counselors such that Troop 1717 maintains a diverse Merit Badge Program.
3.11.2 Collect and submit counselor paperwork to district for approval. This includes a copy of the BSA Adult Registration Form.
3.11.3 Maintain a troop merit badge counselor roster with open or closed status appropriately labeled.
3.11.4 Assist the Advancement Chairperson in locating counselors for scouts as needed.
3.11.5 Attend monthly committee meetings.
3.12 Board of Review Chairperson
3.12.1 Recruit adults (non-uniformed) to serve on Boards-of-Review (BOR) and conduct, or designate an experienced adult to conduct, all BORs on a scheduled basis.
3.12.2 Report results of BOR to the Advancement Chairperson, Scoutmaster, or Assistant Scoutmaster immediately following the BOR.
3.12.3 Advise Scoutmasters and committee of any issues that may surface.
3.12.4 Obtain advancement report from the Advancement Chairperson.
3.12.5 Attend monthly committee meetings.
3.13 Unit Commissioner (District Position)
3.13.1 Be an advocate of a quality program.
3.13.2 Serve as a conduit for information flow between Troop 1717, District and council.
3.13.3 Attend monthly District Roundtable meetings and optionally attend the monthly District Commissioners meeting.
3.13.4 Serve as troop lead for annual re-chartering process.
3.13.5 Attend monthly committee meetings as necessary.
3.14 Senior Patrol Leader and Assistant Senior Patrol Leader
3.14.1 Plan and lead troop meetings and activities.
3.14.2 Keep Patrol Leaders, Scoutmaster(s), and Parent’s Committee informed.
3.14.3 Represent your troop at all Patrol Leaders’ Council (PLC) meetings and program planning conferences.
3.14.4 Prepare the troop to participate in all troop activities.
3.14.5 Wear the scout uniform correctly at all times.
3.14.6 Live by the Scout Oath and the Scout Law.
3.14.7 Show troop spirit and foster troop spirit throughout the unit.
3.15 Patrol Leader and Assistant Patrol Leader
3.15.1 Plan and lead patrol meetings and activities.
3.15.2 Keep patrol members informed.
3.15.3 Represent your patrol at all Patrol Leaders’ Council meetings and program planning conferences.
3.15.4 Prepare patrol to participate in all troop activities.
3.15.5 Wear the scout uniform correctly at all times.
3.15.6 Live by the Scout Oath and the Scout Law.
3.15.7 Show troop spirit and foster troop spirit throughout the unit.
3.16 Quartermaster, Scribe, and Historian
3.16.1 The Troop Quartermaster will keep inventory of all troop equipment.
3.16.2 The Troop Quartermaster will ensure all troop equipment is clean and in good working condition.
3.16.3 The Troop Scribe will ensure minutes are recorded for all Patrol Leaders’ Council meetings.
3.16.4 The Troop Scribe will record regular troop meeting attendance and report to the Scoutmaster and Advancement Chairperson.
3.16.5 The Troop Historian will gather pictures and facts about troop activities and ensure they properly entered into the troop scrapbook.
3.16.6 The Troop Historian will take care of troop trophies, ribbons, and souvenirs of troop activities.
3.17 Bugler, Guide, Librarian, and OA Representative
3.17.1 The Troop Guide will introduce new scouts to troop operations.
3.17.2 The Troop Guide will help new scouts earn First Class in their first year.
3.17.3 The Troop Guide will teach new scouts basic scouting skills.
3.17.4 The Troop Guide will assist the Assistant Scoutmaster for new scouts with new scout training.
3.17.5 The Bugler shall sound all bugle calls required for each troop function.
3.17.6 The Librarian shall keep records of books and pamphlets owned by the troop.
3.17.7 The Librarian shall maintain accurate records of books being checked in/out by scouts
3.17.8 The OA Representative shall act as liaison between Troop 1717 and the Aquia OA chapter chief.
4.1 Courts of Honor (COH) will be held quarterly throughout the year. The required uniform for the COH will be the Class ‘A’ uniform with merit badge sash.
4.2 All parents/guardians of scouts in Troop 1717 are invited to participate in all activities including summer camp and high adventure activities. Parents/guardians who choose to attend such camps should do so for the good of the troop and not just the good of their individual scout. Troop activities can only be conducted with parent/guardian support and involvement. This involvement includes but is not limited to event coordinators, committee members, chaperones, and volunteer drivers.
5.1 Every scout, especially the younger scouts, should attend a summer camp. This is one of the highlights of the scouting year. Information, including fees, and dates, will be provided each year as early as available. Parents/guardians are encouraged to attend summer camp as members of Troop 1717.
6.1 Scouts that wish to attend a high adventure camp must complete a BSA summer camp before they leave on the trip. The Scoutmaster and adult trip leader for that trip must approve their request. Most high adventure camps have age and rank requirements associated with them, which must be met prior to the commencement of the camp. The troop will eventually sponsor high adventure trips to locations other than scout camps. For camps located outside the contiguous United States passports will be required.
7.1 All events will have a designated adult coordinator and scout leader to plan and supervise the event. The designated leaders will ensure attendance and financial reports are gathered, properly completed, and submitted as a package, to the Financial Chairperson and Advancement Chairperson within three weeks of the completion of the event.
7.2 All BSA registered adults must complete BSA Youth Protection Training. Youth Protection Training is available online from NCAC, HTTP://www.boyscouts-ncac.org/, or through training sessions sponsored by the Aquia district. All required medical forms and parent consent forms must be on file with Troop 1717 prior to commencement of the event.
7.3 The adult coordinator for each event will publish the required packing list for his/her event.
7.4 Radios, tape players, televisions, game devices, etc. are not allowed in any camping area. The only place these electronic devices are allowed is in a vehicle while traveling and with the consent of the driver. When used they must be operated with headsets and the volume shall be adjusted such that it shows proper respect for neighboring passengers.
7.5 For some trips bag lunches or lunch stops (usually $5-10 cash) may be required. At no time will food be allowed in tents except with coordination of the Scoutmaster for medical necessity.
7.6 Class ‘A’ uniforms will be worn on all trips unless other instructions are given. If a scout reports without the Class ‘A’ uniform, when required, he will not be allowed to participate in the event.
7.7 During the course of the longer duration trips the troop will make frequent comfort and food stops. For a scout to leave a vehicle during one of these stops he must be in the designated uniform, it must be worn properly and he must use the buddy system.
7.8 Upon arrival at the destination, scouts will proceed directly to the rear of the vehicle/trailer and start a pack line. No scout shall pick-up his personal gear until the vehicles and trailer are unloaded and the gear is properly staged.
7.9 The adult area, of a camp site, is for adult leaders only. All scouts shall request permission to enter this area.
7.10 A patrol area is for that patrol only. All scouts shall request permission to enter another patrol’s area.
7.11 When the scout sign is displayed all scouts will become quiet and give the person speaking their full attention. This applies to all scout meetings and events.
7.12 A scout may be restricted from participation in some troop activities if he is in debt to the troop.
7.13 Trip no-shows will be charged for their share of the trip expense, even though they may not have participated in the event. A scout must make arrangements with the adult trip coordinator to have their name removed from the trip list the meeting prior to trip expenditures to avoid no-show payment obligations. If a scout intends to use his individual scout account to pay for a trip, fund transfers must be made no-later-than the meeting prior to the trip. Any changes to the trip list made after the last meeting before departure must be approved by the Scoutmaster or the adult trip coordinator prior to departure.
7.14 As a goal the troop will participate in at least one campout or other weekend activity per month.
7.15 All scouts are required to travel to/from troop sponsored events with the troop. In extenuating circumstances, the Scoutmaster may waive this requirement. Travel will be conducted by properly insured, registered adult volunteers under the auspices of a BSA local, national or international tour permit, if required.
7.16 Any scout who departs a campout or activity location without permission from an adult leader will lose all credit for the activity for purposes of awards and advancement. Appropriate disciplinary action may apply.
7.17 All money for campouts or activities will be paid to the adult coordinator for that event. These funds are to pay for expenses such as transportation, camping fees, expendables and food. Funds are not refundable after food is purchased or reservations are made.
7.18 The troop requires a current BSA Class 1 Personal Health and Medical History Form, photocopy of medical insurance card(s), parental consent form, and applicable medication form (required to administer prescription medications to scouts) be on file with the troop within three months of a scout registering with Troop 1717. Scouts whose parents are active duty military may substitute a front and back copy of their sponsor’s military identification card for the medical insurance card.
7.19 The buddy system is in effect at all times for scouts on trips and other troop activities.
7.20 A scout must be actively participating in the troop to attend campouts and activities (see Section 16 for activity requirements).
8.1 All discipline is the responsibility of the Scoutmaster or his designee. Conduct befitting a Boy Scout, as stated by the Scout Law and Scout Oath, is required for the maintenance of good order in the troop. Obnoxious or dangerous acts such as smoking, profanity, use of intoxicants of any kind, fighting, malicious taunting, harassment, unsafe actions, improper use of knives, or failure to act in accordance with the normal rules of conduct will not be tolerated. The Scoutmaster shall maintain a written log recording all serious or recurring disciplinary breaches. Entries made concerning individual scouts shall be maintained for the duration of the scout’s membership with Troop 1717.
8.2 All breaches of appropriate standards of conduct should be reported immediately to the nearest adult leader. Immediate action will be taken by the adult leader to maintain good order and discipline within the troop. This may entail counseling, restricted privileges, or assignment of additional duties during the activity. A scout may be sent home, at the discretion of the adult leader(s), for poor conduct or unsafe acts.
8.3 The Scoutmaster shall refer serious or recurring incidents to Parent’s Committee for further deliberation and possible disciplinary action. The Parent’s Committee may impose probation, suspension, or expulsion from Troop 1717. Scouts on probation are welcome to participate in all meetings, events, and outings provided that a parent/guardian accompanies them to ensure good conduct. Scouts who are suspended from the troop may not participate in any troop meetings or activities during the designated suspension period. Scouts who are expelled form the troop will be asked to leave Troop 1717 and not return. If disciplinary action is contemplated the parent/guardian of the scout will be invited to attend the committee meeting at which the disciplinary action will be discussed.
9.1 All scouts are required to pay annual troop dues by the end of February for each year they are a member of Troop 1717. Dues may be paid in part or in full with the individual scout account. Adult registration fees are funded by the troop-operating fund. Dues are currently $95 for new join scouts and $70 for returning scouts. Table 2 provides an itemized listing of new scout fees. Table 3 provides an itemized listing of returning scout fees.
|
ITEM |
COST |
|
Neckerchief |
$12.00 |
|
Numerals |
$ 2.00 |
|
T-shirt |
$11.00 |
|
Awards and Patches |
$23.00 |
|
BSA Registration |
$10.00 |
|
Boys Life (optional for 2nd scout in household) |
$12.00 |
|
Equipment Maintenance Fee |
$25.00 |
|
Total |
$95.00 |
Table 2 New Scout Dues
|
ITEM |
COST |
|
Awards and Patches |
$23.00 |
|
BSA Registration |
$10.00 |
|
Boys Life (optional for 2nd scout in household) |
$12.00 |
|
Equipment Maintenance Fee |
$25.00 |
|
Total |
$70.00 |
Table 3 Returning Scout Dues
9.2 The Financial Chairperson shall review annual expenses to ensure dues are adequate to cover expected expenses for these items. The Parent’s Committee, upon recommendation by the Financial Chairperson, shall adjust dues as necessary.
9.3 Scouts that have paid annual dues and re-chartered with the troop shall remain on the official rolls of the troop until the end of the re-charter period regardless of their level of participation. Reasons for removing a scout from the roster mid-year include transfer to another troop/crew or being expelled from the troop for serious disciplinary infractions.
10.1 There are two primary BSA approved uniforms in use by Troop 1717. The Class ‘A’ uniform is the most formal. The Class ‘B’ uniform is a less formal working uniform. Required uniform items for each class are listed in Table 4. Scouts are required to have a full Class ‘A’ uniform. A red turtle neck shirt, of any brand, is recommended for wear under the scout shirt for colder conditions.
10.2 The uniform will be worn correctly at all times, shirt tucked in and socks pulled up. A slovenly appearance is un-acceptable.
10.3 The troop will have at least one uniform inspection per year.
10.4 The Boy Scout Handbook is considered part of the uniform along with a medium sized notebook and pen or mechanical pencil. Scouts should have their handbook with them at all scout events.
|
CLASS ‘A’ |
CLASS ‘B’ |
|
BSA Khaki Shirt (short sleeve recommended) |
Troop T-shirt |
|
BSA Trousers or Shorts |
BSA Trousers or shorts |
|
BSA Olive w/red Socks |
BSA Olive w/red Socks |
|
BSA Belt |
BSA Belt |
|
Neckerchief (supplied by troop) |
Boots |
|
Neckerchief Slide |
|
|
Merit Badge Sash |
|
|
Boots |
|
10.5 Uniform and personal equipment items may be purchased using individual scout accounts. A parent/guardian and Scoutmaster must approve these purchases prior to monies being disbursed by the Financial Chairperson.
11.1 National BSA regulations require a minimum of two registered, youth protection trained, adults be present for all scout activities. For safety reasons Troop 1717 prefers to have a four trained adult leaders for each activity. If two registered adults are not available for an activity, the activity will be immediately terminated. This is necessary for youth and leader protection. Parent/guardian participation, registration and training are strongly encouraged to prevent these cancellations and ensure an active scouting program.
11.2 Youth protection training is available online through the National Capital Area Council (NCAC) website: http://www.boyscouts-ncac.org.
12.1 Advancement is a key aspect of scouting and an important part of the Troop 1717 scouting program. The Advancement Chairperson keeps records on the scouts’ progress and actively consults with the Scoutmaster and assistant scoutmasters in order to help the scouts overcome any problems that may arise. The advancement program shall be in agreement with national BSA policies and encompass the ranks of Scout, Tenderfoot, Second Class, First Class, Star, Life, and Eagle. Scouting advancement should be one of the primary goals of all scouts. How fast a scout advances is not nearly as important as a scout’s steady progress toward the goals he has set for himself during his previous scoutmaster conference.
12.2 Advancement Process
12.2.1 The scout completes all requirements for a rank, as verified by his Patrol Leader or Assistant Patrol Leader.
12.2.2 The scout requests to schedule a Scoutmaster conference through his Patrol Leader.
12.2.3 The Patrol Leader provides the scout a Scoutmaster Conference Form (Appendix A).
12.2.4 The advancing scout completes the form and submits to his Patrol Leader.
12.2.5 The scout meets with the Scoutmaster or designated Assistant Scoutmaster when scheduled. The conference will cover progress in the troop and goal-setting process. Goals should be specific, obtainable, and realistic.
12.2.6 The Scoutmaster will inform the Board of Review Chairperson and Advancement Chairperson upon successful completion of the scoutmaster conference.
12.2.7 The scout will present his handbook to the Advancement Chairperson who will record the requirements completion date in the troop database and prepare a Board of Review (BOR) form.
12.2.8 The scout reports to the BOR when scheduled.
12.3 A Board of Review is required for all advancements except the rank of Scout. The scout should notify his Patrol Leader at least one week prior to his BOR so that it is certain the required participants will be available. During the BOR the SPL, or his designee, will present the scout to the board for consideration. Scouts are expected to be in full Class ‘A’ uniform with merit badge sash for all BORs.
12.4 Upon successful completion of the BOR the scout will receive his rank. The formal presentation of rank will take place at the next quarterly COH.
13.1 Merit badges can be earned at any rank. Merit badges are earned and awarded for accomplishment of specific requirements in various areas of interest. These are particularly useful in developing character in boys. Scouts interested in earning a particular merit badge should obtain a BSA application for merit badge form “Blue Card” from the Advancement Chairperson. This form serves as the advancement record while the scout is earning the merit badge, so it is very important that it not be lost.
13.2 The scout must get approval to work on a merit badge from the Scoutmaster or an Assistant Scoutmaster. The Scoutmaster or Assistant Scoutmaster gives approval by signing the “blue card”. The Scoutmaster, Advancement Chairperson, Merit Badge Coordinator, or Parent’s Committee Chairperson will help scouts find a qualified merit badge counselor.
13.3 Merit Badge Counselor(s) will mentor scouts seeking to earn a merit badge and ensure all applicable requirements are met. Each counselor may serve as a counselor for up to ten (10) merit badge disciplines. The Parent’s Committee may grant a waiver to allow a qualified counselor in additional disciplines , beyond the initial ten (10), as appropriate. The counselor will designate their status as “open”, available to entire district, or “closed”, available to Troop 1717 only. All counselors must be BSA Youth Protection Trained.
13.4 Scouts must work closely with the approved counselor and make as many visits as necessary to learn the skills and pass the requirements. Many of the merit badge sessions may be conducted during troop meetings for convenience. All scout/adult interaction shall adhere to the concept of two deep leadership outlined in the BSA Youth Protection Training.
13.5 When the counselor is satisfied that the scout has met all merit badge requirements he signs the “blue card” indicating completion of work. The counselor retains the Counselor’s Record section of the “blue card” for at least one year. The scout brings the remaining sections of the “blue card” to the Scoutmaster for final approval and signature. Once signed, the scout presents the completed blue card to the Advancement Chairperson to be recorded in the troop database.
13.6 Completed merit badges will be awarded at the next quarterly court of honor. At that time, the scout will receive an official record of the merit badge and the applicant’s record section of the “blue card”. Scouts must retain these records and store them at home in a safe place. Evidence of completed merit badges, i.e., “blue cards”, may be required when applying for the rank of Eagle Scout.
13.7 If the Scoutmaster determines that a scout has not met the standards for a merit badge, he may withhold it pending a review by the Parents Committee. The criteria for completing a merit badge are the official BSA merit badge requirements, no-more and no-less.
13.8 Parents/guardians are encouraged to serve as merit badge counselors. It is our desire to ensure integrity within the troop in regard to merit badge accomplishments. Therefore, no parent/guardian will be allowed to instruct or act as a merit badge counselor to his or her own scout without prior permission from the Scoutmaster. Any parent/guardian aiding their scout in meeting merit badge requirements that include field trips or group participation should offer all scouts the opportunity to participate.
13.9 If a scout owes money to the troop, awards, advancement and merit badges may be withheld until the debt is resolved.
14.1 Community service is an important part of scouting and a requirement for advancement to Second Class, Star, and Life Scout ranks. The Eagle Scout rank further requires the scout to plan, develop, and give leadership to others in an approved service project. Community service and leadership service projects shall be meaningful service not normally expected of a scout as a part of his school, religious, or community activities.
14.2 All service projects must be approved by the Scoutmaster or an Assistant Scoutmaster prior to the commencement of work on the project. Once a project is approved any scout participating in the project may use those hours of service for personal advancement requirements without further action/approval of the adult leadership. All hours performed, which are not part of a previously approved project, must also be approved by the Scoutmaster or an Assistant Scoutmaster.
14.2 To attain the rank of Second Class, Star, or Life each scout must have recorded the number of hours, as required by BSA regulations, for that rank while participating in BSA approved service projects.
14.3 Scouts planning to lead a service project shall submit the Troop 1717 Service Project Approval Worksheet (Appendix C) to obtain Scoutmaster or Assistant Scoutmaster approval in advance of the project to ensure project appropriateness. At the completion of the project the worksheet should be updated and forwarded to the Advancement Chairperson, by the scout leading the project, to properly credit participating scout service hours for advancement purposes.
14.4 For the rank of Star and Life Scout, the troop encourages, but does not require, scouts to lead a service project of their own.
14.5 Life Scouts looking forward toward their Eagle Scout project should refer to the Eagle Scout Leadership Service (BSA publication No. 18-927) for more information. Service projects for the rank of Eagle require Life Scouts to plan, develop, and give leadership to others in the conduct of a BSA approved project. The Scoutmaster, Parent’s Committee, and the council or district must approve the project in advance of any work being started.
15.1 Troop 1717 will maintain sufficient equipment to provide shelter for scouts while in the field, along with cooking equipment and other field living essentials.
15.2 Scouts are required to maintain their own personal equipment. This equipment should include, but is not limited to, a sleeping bag, poncho or raingear, back-pack, water container, and mess kit with utensils.
15.3 The Parent’s Committee authorizes the Scoutmaster a discretionary fund for the purchase of troop equipment; not to exceed $100.00 per quarter, without prior approval of the committee.
15.4 The troop will budget funds for equipment procurement, maintenance and upkeep as necessary.
16.1 The troop meets on Monday nights from 7:00 pm to 8:30 pm. All scouts must attend 50% of troop meetings and activities to be considered active scouts. If a conflict in schedule, due to sports, sickness, travel, or vacation arises the scout should contact his Patrol Leader, or the Scoutmaster to be considered for relief from this requirement.
16.2 Scouts must be in an active status, per paragraph 16.1, to meet the time in rank requirements for advancement.
16.3 Troop event calendars are published regularly during the year based on guidance from the Patrol Leaders Council, Scoutmaster, and the Parent’s Committee.
17.1 Scouts are not permitted to drive other scouts (except siblings) to/from troop activities, with the exception of PLC or regular Monday night meetings.
17.2 All adult leaders have had courses in youth protection and are capable of caring for our scouts. Events are rarely cancelled due to weather, unless it is a matter of safety. The adult coordinator or Scoutmaster will make the final determination concerning the cancellation of an event.
17.3 When troop equipment is sent home to be cleaned, following a troop event, it is the scout and parent/guardian’s responsibility to see that the equipment is properly cleaned and returned to the troop during the next regularly scheduled meeting.
17.4 Troop 1717 would like to see every scout participate in at least one adventure (summer camp or expedition) each summer. Every effort is made to make these adventures as affordable as possible. Troop funds are annually budgeted to provide financial aid, referred to as camperships, for basic summer camp. If the cost of basic summer camp becomes an undue financial burden please approach the Committee Chairperson or Financial Chairperson to discuss a campership option. Confidentiality is assured.
17.5 Committee meetings will be scheduled each month. These meetings may be conducted concurrent with troop meetings or held separately as determined by the Committee Chairperson. All parents/guardians are encouraged to attend.
17.6 The committee may, from time to time, limit the number of scouts that may join the troop. The maximum number may change based on adult participation, equipment availability, transportation availability, facilities, or other factors. If the troop has more candidates wishing to join than available spaces the committee, upon advisement of the Scoutmaster, will decide who may join. Factors for consideration include having a sibling in the troop, participation in local area Cub Scout packs, membership in the charter organization, indications that the boy would benefit from a structured scouting program due to personal circumstances, and degree of parental involvement in scouting.
17.7 No alcohol is permitted at any scout function.
17.8 No smoking is permitted in the presence of scouts.
17.9 No fireworks are permitted at any scout function.
18.1 Troop business and By-laws are adopted and amended by a majority vote of the Parent’s Committee.
18.2 The Scoutmaster, Assistant Scoutmaster(s) and non-registered parent/guardians are encouraged to attend monthly committee meetings, but are not voting members of the committee.
18.2 Troop By-laws will be reviewed annually prior to re-chartering.
18.3 All scouts and their parent/guardian are required to acknowledge receipt and understanding of the Troop 1717 By-laws by returning a signed copy of the Troop 1717 By-laws Agreement Slip (Appendix F). A copy of the signed agreement slip will be kept on file in the scout’s folder. This will ensure that everyone has read these By-laws and understands their rights and responsibilities as a member of Troop 1717.
19.1 Scouts will not be allowed to participate in any troop activity without required and up to date medical forms on file with the troop.
19.2 All scouts shall have a BSA Personal Health and Medical Record (Class 1 & 2 Form 34414A) form on file within three (3) months of registering with the troop. The Class 1 form is filled out by the parent/guardian and must be updated annually. The Class 2 form requires a physical examination by a licensed health-care provider and normally remains valid for 36 months for participants under 40 years of age. However, an updated Class 2 physical examination will be required for any individual who, since the date of their previous exam, has started a new prescription medication, is under medical care, or has suffered a serious injury or illness.
19.3 Adult leaders shall have an active BSA class 1 & 2 or Class 3 (as determined by age) medical form on file. BSA Class 3 physicals are required for adults age 40 or older and are highly recommended for all adult leaders.
19.4 Scouts requiring prescription medication during troop activities must submit the appropriate troop Medication Form (Appendix C) or camp specific medication form to ensure dosages are properly administered under adult supervision. Scouts are not permitted to maintain possession of prescription drugs during troop events, except for items such as inhalers, epipens, insulin, or Benedril. All medicines must be in their original containers and sealed in a Ziploc bag. The properly filled out medication form must be signed and turned in, along with the medication(s), to the designated adult leader prior to departure. Parent/guardians must ensure the adult leaders are aware of all medical conditions, special needs, food allergies, or required prescription drugs that apply to their scout.
19.5 All scouts shall have a Troop 1717 Parental Consent Form (Appendix D) on file within three (3) months of registering with the troop.
21.1 The fiscal year for the troop runs from September 1st to August 31st of each year.
20.2 The Financial Chairperson, working in conjunction with the committee, is responsible for managing the financial accounts and records of the troop. The troop will maintain a checking account at a local bank. There are two important components to the troop account, the troop operating funds and the individual scout accounts. Individual scout accounts will be maintained in the name of each scout registered in the troop. Individual scout account funds may be used, by the owning scout, to pay for summer camp, annual dues, camping, activity fees, or other approved expenses. The troop operating fund is owned by the troop as a whole, and is used to pay for troop supplies, equipment, re-chartering fees, and other expenses approved by the committee.
20.3 If a scout transfers from Troop 1717 to another BSA chartered troop or venturing crew the balance of the scout’s individual account, less any outstanding obligation to the troop, may be transferred to the receiving unit. The option to transfer this balance is the sole responsibility of the departing scout and his parent/guardian. A written request identifying the receiving troop/crew with point of contact information must be submitted to the Financial Chairperson within three months of the date of the last meeting/event attended by the scout. If a scout departs scouting entirely or the deadline for transfer passes without the proper request being filed, the entirety of the departing scout’s individual account will be transferred into and become part of the troop operating fund.
20.4 Individual scout account funds may be used to support an approved service project or make a charitable donation. A parent/guardian and the Scoutmaster must approve using the funds in this manner prior to monies being disbursed by the Financial Chairperson.
20.5 The Parent’s Committee, with input from the Financial Chairperson, may obligate troop operating funds to be used to defray the cost of troop sponsored events and activities. Most activities will be planned to break even, meaning the cost of the activity will be funded by participants paying their fair share, as determined by the adult coordinator or scoutmaster in charge.
20.6 The Committee Chairperson and Financial Chairperson shall prepare an annual financial plan for the troop to be reviewed by the Parent’s Committee. The approved annual financial plan shall be in place prior to the start of each fiscal year. The annual financial plan outlines end of fiscal year balances, projected income, and planned expenditures for the entire fiscal year. The annual financial plan shall ensure an adequate reserve account is held to maintain financial viability and cover the cost of unforeseen expenditures that may arise. The annual financial plan will be reviewed by the Parent’s Committee quarterly and modified as necessary.
20.7 The troop will sponsor a variety of fund raising activities throughout the year. A portion of the profit made during fund raising activities may be credited to the individual scout accounts of scouts participating in the activity. If distributed, the amount credited to individual accounts will be determined by the approved financial plan or by vote of the Parent’s Committee. The troop will maintain records of scouts who actively participate in and support troop fund raising activities. Each scout is expected to participate in at least 50% of the fund raising events sponsored by the troop. Scouts who participate in less than 50% of the fund raising activities may be assessed supplemental dues, not to exceed 50% of the annual dues (for returning scouts), if warranted by the Parent’s Committee.
20.8 Request for funding or reimbursement from the troop operating fund shall be submitted using the Request for Troop Funds form (Appendix E). Receipts are required and must be submitted to the Financial Chairperson within three (3) weeks following the date of expenditure to be considered for reimbursement. Requests for reimbursement claimed without a receipt will be considered on a case-by-case basis, but still must be submitted within three (3) weeks following the expenditure. Final approval authority for expenditure of troop funds rests with the Parent’s Committee as advised by the Financial Chairperson.
20.9 Troop 1717 has been granted an Employer Identification Number (EIN), giving the troop status as a non-profit organization. The “Eagle’s Nest” fund was established so that supporters of Troop 1717 may make tax-deductible donations directly to the troop to support our scouting program.
These By-laws are believed to be in accordance with national, council and district BSA rules, regulations and by-laws. The Parent’s Committee Guidebook, Scoutmaster Handbook and the Boy Scout Handbook are supplemental references to these By-laws. In the event a disparity exists, national, council and district regulations or By-laws take precedence.
Appendices:
A Troop 1717 Scoutmaster Conference Request Form - DOWNLOAD
B Troop 1717 Service Project Approval Worksheet - DOWNLOAD
C Troop 1717 Scout Medication Form - DOWNLOAD
D Troop 1717 Parental Consent Form - DOWNLOAD
E Troop 1717 Request for Troop Funds - DOWNLOAD
F New Parents Guide - DOWNLOAD
G Troop 1717 By-laws Agreement Slip - DOWNLOAD
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Name: ________________________ Patrol: _____________________
For which rank do you need a conference: _______________
On what date and time would you like your conference: __________________________
What do you think your scouting strengths are?
What do you think you need to improve upon?
What are your scouting goals over the next six months?
What are you happiest about in the troop?
What could the troop do better?
Signatures:
Patrol Leader ____________________________________________
Senior Patrol Leader ______________________________________
Scoutmaster ____________________________________________
Boy Scouts point of contact name(s): _________________________________________
Project / event name: ______________________________ Event date: ______________
Who will project benefit: ___________________________________________________
Benefiting point of contact: _________________________ Phone: _________________
Project description: _______________________________________________________
________________________________________________________________________________________________________________________________________________
Resources Needed:
q Number of support people - ____
q Supplies - _________________________________________________________<